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Scot Villeneuve2024-01-29 17:19:282025-05-30 08:41:35Understanding Desktop vs. Commercial PrintersAn Expert’s Guide to Multifunction Laser Printers
Companies rely on efficient printing to maintain a steady workflow, but printing equipment can break down and become backlogged until there’s a line for something as simple as making a copy, which wastes time and money. Thankfully, multifunction laser printers combine several systems into one to increase productivity and save businesses money.
Keep reading to learn more about multifunction laser printers and how to select the best model for your business needs. This article touches on the following topics:
What Is a Multifunction Laser Printer?
Multifunction printers (MFPs) are devices that consolidate the capabilities of printers, scanners, copiers, fax machines, and more into a single piece of technology. Some models even offer stapling, hole-punching, and binding. MFPs are often used by businesses that want to reduce costs, improve workflow operations, and minimize the number of machines in their workspace that take up room and often leave employees running around offices. MFPs keep all of your printing, copying, and digital mailing needs in a tight-knit area.
Many multifunction printers rely on laser technology that allows them to operate efficiently in a corporate setting, creating massive amounts of precise text and graphics in short periods. However, another variation of MFPs that uses ink cartridges is known as inkjet models.
Laser vs. Inkjet Multifunction Printers
Multifunction printers come in two distinct variations: inkjet and laser models. While both can be useful in their own way, they operate in very different fashions. Inkjet printers use ink cartridges to form text and images with microscopic droplets of liquid ink. Inkjet models are generally smaller, have cheaper upfront costs, and can produce images with a clear print quality, but they typically experience more issues than laser technology.
Laser models, on the other hand, use high-powered lasers to melt toner powder onto paper with the assistance of a drum unit. Because toner is a dry material, using it reduces the number of problems that tend to be associated with ink-based printers.
Trying to Decide Between an Inkjet and Laser Printer?
Learn more about what sets each printer apart to determine the best option for your business.
Types of Multifunction Laser Printers
There are three main types of multifunction laser printers: compact, monochrome, and color laser printers. MFPs can be small enough to fit on your desk or large enough to take up several feet of space. While each type of printer contains similar multifunction capabilities—such as scanning, printing, and faxing—they also have characteristics that set them apart.
- Compact Multifunction Laser Printer: Compact models of MFPs are small, giving tight business and home offices a way to print, scan, and send documents without the hassle or space requirement of larger units. Compact models are also lighter, cheaper, and easier to replace.
- Monochrome Multifunction Laser Printer: Monochrome multifunction laser printers only produce black and white text and graphics. While this can be limiting for some, it’s a simple and affordable option for businesses that only plan on printing general documents.
- Color Multifunction Laser Printer: If you require printing capabilities beyond standard black and white, color MFPs are an excellent investment. Color printers are needed to produce clear images and graphics.
Benefits of Multifunction Laser Printers
Multifunction laser printers can benefit your business by combining quick, precise printing with additional functionality in a condensed space. Here are some of the most prominent advantages of using multifunction laser printers.
Multitasking Capabilities
One of the perks of having a machine that performs multiple functions is the ability to complete several tasks at the same time. With a multifunction laser printer, you can scan and email one set of documents while printing 50 copies of another. Multitasking minimizes waiting periods and keeps employees productive.
Improved Printing Output
Not only can a multifunction laser printer print quality documents in quick succession, but it can produce large volumes of work without supervision. With laser-based MFPs, you can quickly create 200 pages at an accelerated print speed without any concern.
Cost Effectiveness
While they do come with a higher initial cost, multifunction laser printers are an affordable all-in-one solution that pays for itself over time. Because toner lasts longer than ink, is cheaper to replace, and causes minimal issues, a laser printer can reduce production and maintenance costs and prevent unwanted downtime.
Clear Text and Graphics
The laser-integrated technology of MFPs allows for incredibly accurate printing of text and graphics. Documents that are sharp and easy to read come across as professional and avoid legibility issues that can sometimes affect printing quality.
Additional Space
One added benefit of MFPs—regardless of laser or inkjet—is the amount of floor space they clear up. By condensing several machines into one, there’s no need to hold onto equipment like fax machines and scanners cluttering the office.
What to Consider Before Getting a Multifunction Laser Printer
It’s essential to understand which printer model is best for your business needs before committing to a decision. Here are some things to consider before purchasing your next multifunction laser printer:
- Does this printer provide a level of confidentiality?
- What are its multifunction capabilities?
- How simple is it to use?
- What do other users and online reviews have to say?
- What’s the total cost, including printer maintenance and toner replacements?
- How many tasks are you going to use the printer for daily?
- What type of software is available?
If you know the answers to these questions, you’re ready to purchase your next multifunction laser printer.
Get a Multifunction Printer That Suits Your Needs With Connected Office Technologies
If you’re looking for a printer service provider that can give your business the technology it needs to thrive, Connected Office Technologies is here to help. Our team offers a wide range of printer solutions, including remote printer monitoring, document management, maintenance, and all of the equipment you could ever need, including Sharp and Brother multifunction printer brands. Whether you need a multifunction laser printer or something more, we’re your one-stop solution.
Ready to pick out your new multifunction laser printer? Contact us today, and we’ll help you select a printer that allows your operations to run smoothly.
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